The principal Brazilian company forms are corporations (sociedades anônimas) and limited liability companies (sociedades limitadas).
A sociedade anônima is generally incorporated by two or more shareholders subscribing its entire capital stock and approving its constitutive documents, the estatuto social (similar to a combination of the articles of organisation and the bylaws in various US states). A sociedade anônima may also be incorporated by one shareholder in the form of a wholly-owned subsidiary, as long as the shareholder is a legal entity. The capital stock of a sociedade anônima is divided into shares, which may be of different classes or types. Subscriptions may be carried out through a public offering or a private placement. In either case, at least 10% of the subscribed capital stock must be fully paid in at the time of incorporation (or of capital increase, as applicable). As a general principle, the liability of a shareholder is limited to the issue price of the shares subscribed by the shareholder.
A sociedade anônima may be a closely held or a publicly traded company, depending on whether securities it issues have the authorisation of the Brazilian Securities and Exchange Commission (the Comissão de Valores Mobiliários or CVM) to be traded on the stock exchange or in the over the counter market.
A sociedade limitada is currently formed by two or more shareholders who negotiate a written document, the contrato social (similar to articles of organisation for a limited liability company in various US states), but a recent presidential provisory act (medida provisória) still subject to approval by the legislative power provides that a sociedade limitada may also be formed by a single person, either an individual or an entity. The capital structure of a sociedade limitada consists solely of equity participations called quotas. Each shareholder is liable for paying in the quotas subscribed by such shareholder, but all of the shareholders are jointly and severally liable for the full payment of the stated capital stock.
In Brazil, basic requirements for corporate governance are provided for in statutory laws: sociedades anônimas are governed by Federal Law No 6,404 of 15 December 1976, as amended (the 'Brazilian Corporations Law'), and sociedades limitadas are governed by Federal Law No 10,406 of 10 January 2002, as amended (the 'Brazilian Civil Code').
Additional corporate governance requirements applicable to each company are found in its internal regulations, namely the bylaws (for sociedades anônimas) or the articles of organisation (for sociedades limitadas). The bylaws and the articles of organisation are the constitutive documents created by the shareholders when the respective companies are formed.
The CVM is an independent federal autarchy reporting to the Ministry of Finance with power to, among other things, supervise publicly traded companies and to enforce compliance on the part of those companies with the Brazilian Corporations Law and the rules issued by the CVM. The CVM carries out its enforcement functions through the imposition of fines and restrictions on the companies and their management.
In addition, companies which securities are admitted to public trading in the São Paulo Stock Exchange (B3 S.A. – Brasil, Bolsa, Balcão or 'B3') are subject to regulations issued by B3, in respect of each of its listing segments: the New Market (Novo Mercado), having the most demanding standard of corporate governance, followed by Level 2 and Level 1 (Nível 2 andNível 1), and the segment designed for small and medium-sized corporations (Bovespa Mais). B3 is responsible for supervising compliance with the regulations applicable to each of the listing segments and has the authority to impose sanctions on companies and their management, such as suspension or cancellation of the permission to have its securities traded on the B3 platforms.
Finally, shareholders may enter into a shareholders' agreement, which is enforceable against the company when:
The Brazilian Corporations Law sets out a variety of corporate governance rules applicable to publicly traded companies in general. In addition, depending on the category of a publicly traded corporation (which varies according to the types of securities registered for public trading) and on the B3 segment in which a publicly traded corporation is listed, a different set of CVM and B3 regulations may apply.
Whether closely held or publicly traded, every sociedade anônima must have at least two officers. In addition to having officers, publicly traded sociedades anônimas or sociedades anônimas with authorised capital are required to have a board of directors as well (a board of directors being generally optional for closely held sociedades anônimas).
Another important corporate governance requirement is the statutory tag-along right. In the event of a change in control of a publicly traded company, the new controlling shareholder must carry out a tender offer to the minority shareholders, extending 80% or 100% (pursuant to the listing segment joined by the company) of the price paid for the shares belonging to the controlling block.
Publicly traded corporations are subject to CVM rules, the objective of which is to develop and protect the capital markets and to stimulate the participation of minority shareholders in corporate governance. These rules cover such matters as mandatory disclosure obligations, with a focus on periodic reporting (financial and otherwise) and disclosure of material facts, as well as rules concerning proxy solicitation and remote voting at shareholders' meetings.
In June 2017 the CVM enacted a new ruling (CVM Instruction No 586 of 9 June 2017) requiring publicly traded companies to disclose, on an annual basis, which of the recommendations of the 'Brazilian Corporate Governance Code: Listed Companies' are adopted (the so-called 'comply or explain' approach). The 'Brazilian Corporate Governance Code: Listed Companies' was created by the Interagents Working Group (GT Interagentes), consisting of 11 of the most important class-representative agents in the Brazilian capital markets.
In addition, depending on the listing segment of a publicly traded corporation, different corporate governance requirements provided by the B3 regulations apply. Companies listed in the Novo Mercado, the most exacting segment, for example:
The figure of the controlling shareholder is somewhat unique under Brazilian law. Although the figure of the controlling shareholder is not itself a body of a corporation, Brazilian law recognises the phenomenon of a controlling shareholder, acknowledges its power in the hierarchical structure of the corporation and regulates its duties and responsibilities towards the company, the minority shareholders and society (due to the 'social function' of the company, as described below). In practical terms, if there is a controlling shareholder, or if two or more shareholders join forces on a regular basis to exercise control at the shareholders' meetings to such an extent that they are, in effect, the controlling shareholder, the controlling shareholder will, as a general rule, determine the outcome of decisions in respect of matters coming before the shareholders' meeting, in effect making the controlling shareholder the supreme administrator of the corporation. In this manner, the controlling shareholder directs the management of the corporation and makes up a part of its governance structure.
The controlling shareholder is liable for damages resulting from abuse of its controlling power. The Brazilian Corporations Law provides a comprehensive (but non-exhaustive) list of examples of acts of abuse by controlling shareholders, generally relating to decisions not taken in the best interests of the corporation or against the national interest or national economy.
Brazilian law supports the so-called 'principle of the social function of the company', whereby management must always pursue the company's corporate purpose and goal to achieve profits while taking into consideration the interests of society, such as the generation of jobs, the payment of taxes and protection of the environment.
As described in 1.3 Corporate Governance Requirements for Publicly Traded Companies, above, in June 2017 the CVM enacted a new ruling (CVM Instruction No 586 of 9 June 2017) requiring publicly traded companies to disclose, on an annual basis, which of the recommendations of the 'Brazilian Corporate Governance Code: Listed Companies' they have adopted (the so-called 'comply or explain' approach). The 'Brazilian Corporate Governance Code: Listed Companies' was created by the Interagents Working Group (GT Interagentes), consisting of 11 of the most important class-representative agents in the Brazilian capital markets. One of the principles incorporated by the code fosters the adoption of suitable risk management processes, internal controls and compliance programmes tailored to the size, risk and complexity of the activities carried out by the company.
Although the shares of the capital stock of most of the Brazilian publicly traded companies are not widely dispersed, in recent years there has been a tendency by the CVM to stimulate the participation of minority shareholders in the governance of publicly traded companies, such as the creation of tools enabling shareholders to send their votes electronically prior to shareholders’ meetings, mandatory for all publicly held companies that have had shares registered for trade in B3 since 2018.
Following the same trend, the CVM rules regarding public disclosure obligations have been subject to frequent improvements in recent years, especially those concerning periodic reporting obligations. The rules concerning the 'reference form' (the basic form updated at least once a year by publicly traded companies, which discloses material information to shareholders and investors in general) have undergone substantial improvements in quality and in detail.
B3 has been playing a leading role in the development of corporate governance rules and guidelines. A notable example is the State-Owned Enterprise Governance Programme released in September 2015 in response to the 'Car-Wash' (Lava Jato) corruption investigation and several scandals involving the political misuse of state-owned and mixed-capital companies and public resources in general. This programme is driven by the need to restore investors' confidence in corporations and institutions in the Brazilian capital markets, increasing the level of disclosure of the company's objectives and public scrutiny regarding the process of appointment and removal of members of the management, with a focus on qualification and expertise.
The 2016 state-owned companies' law (Lei das Estatais), which is applicable to all state-owned and mixed-capital companies and their subsidiaries, whether publicly or closely held, also sets out higher standards of corporate governance.
Under Brazilian law, every corporation (sociedade anônima) must have a board of officers (diretoria) through which the day-to-day management is carried out. In addition, a corporation may have (and in some cases, such as publicly traded corporations and corporations with authorised capital, is required to have) a board of directors (conselho de administração) as well. The officers, as well as the members of the board of directors (if the corporation has a board of directors) are jointly referred to as the 'managers' (administradores) of the corporation.
The bylaws of every Brazilian corporation (estatuto social) must provide for a fiscal council (conselho fiscal). Although certain corporations are required to maintain the fiscal council permanently active, in general the bylaws of a corporation must indicate whether the fiscal council will function permanently or only in the fiscal years during which shareholders have requested it to function. In addition to the foregoing, a Brazilian corporation may (or, in the case of certain regulated companies, must) create additional committees or corporate bodies, the objectives and powers of which should be set forth in the bylaws. A specific committee to assist the board of directors in respect of certain activities of the corporation would be an example. However, the power and authority ascribed by law to the general shareholders' meeting, the board of directors, the board of officers and the fiscal council may not be delegated to any other committee or body that the corporation mandatorily has or may, at its discretion, choose to constitute.
Because of its authority to decide any and all matters relating to the corporation, the general shareholders' meeting is considered the supreme body of the corporation. As such, the general shareholders' meeting may take any measures on behalf of the corporation as it may deem appropriate for the purpose of protecting and developing the corporation, including re-examining the decisions of any other body of the corporation.
As mentioned in 2.1 Corporate Governance Framework, above, the figure of the controlling shareholder is somewhat unique under Brazilian law. Although the controlling shareholder is not itself a body of the corporation, Brazilian law recognises the phenomenon of a controlling shareholder, acknowledges its power in the hierarchical structure of the corporation, and regulates its duties and responsibilities. In practical terms, if there is a controlling shareholder, or if two or more shareholders join forces on a regular basis to exercise control at the shareholders' meetings to such an extent that they are, in effect, the controlling shareholders, the controlling shareholder will, as a general rule, determine the outcome of decisions in respect of matters coming before the shareholders' meeting, in effect making the controlling shareholder the supreme administrator of the corporation. In this manner, the controlling shareholder directs the management of the corporation and makes up a part of its governance structure.
A limited liability company (sociedade limitada) is governed by its articles of organisation, which in turn provide for the management of the company through certain managers indicated in the articles themselves or otherwise designated by an act of the shareholders of the company. A limited liability company customarily has no body similar or equivalent to the board of directors of a corporation, and the managers generally carry out their functions with less formality than the directors of a corporation. A limited liability company may have a fiscal council should the articles of organisation choose to provide one, in which case such a body may be permanently active or only activated with reference to a given fiscal year when so requested by shareholders. Like a corporation, a limited liability company may choose to create additional bodies or committees, specifying the powers and authority of those bodies or committees in the articles of organisation. That said, the limited liability company may not delegate any of the powers or authority granted by law regarding the management and the fiscal council of the company to a different body or committee.
In those corporations where a board of directors exists, the board of directors is responsible, among other things, for establishing the general policies of the corporation and the overall orientation of the company's businesses. Other than the authority specifically set forth in the bylaws (eg, the authorisation for the execution of certain agreements by the company), the law provides for competence of the board of directors on specific matters (if the corporation, in fact, has a board of directors), including:
The managers (in a limited liability company) and the officers (in a corporation) are responsible for the day-to-day management, carrying out the objectives laid down by the board of directors. The managers or officers (as the case may be) have the power to bind and represent the company, including the authority to grant powers of attorney. Furthermore, the bylaws of a corporation may provide that certain decisions be made by the board of officers as a collegiate committee.
The fiscal council, in and of itself, has no authority to make decisions. Rather, the fiscal council overseas the other management bodies of the company and their acts, thus assisting the shareholders' meeting. The law provides for competence of the fiscal council on specific matters, including:
In a limited liability company, the fiscal council is responsible for the following, without prejudice to other responsibilities set forth in the law and in the articles of organisation:
The board of directors and the fiscal council are collegial bodies, making decisions as a group. The managers (in a limited liability company) act individually and so, as a general rule, do the officers (in a corporation). In the case of officers of a corporation, however, the bylaws may provide that certain decisions be made by the board of officers acting as a collegial body. Unless a higher quorum is required, decisions are made by the majority of votes among those members present and voting at a given meeting.
As a general rule, the general shareholders' meetings require the physical presence of a shareholder (in person or by proxy) for that shareholder to take part in the meeting and vote on matters on the agenda. Publicly held corporations, however, have the possibility to allow their shareholders to vote remotely. Meetings of the other bodies may generally be held without the physical presence of those participating as long as authorised in the bylaws or the articles of organisation, as applicable, and pursuant to certain rules provided for therein. For example, it is not unusual for members to be allowed to participate in meetings via telephone.
The number or the range of members of the board of directors, all of whom are elected by the general shareholders' meeting, must be set forth in the bylaws and may not, in any case, be less than three. There is no maximum number of members set by law. If the bylaws sets forth a range of members of the board of directors, the shareholders' meeting shall decide on the exact number of members within the applicable range. The bylaws of a corporation must determine whether the chairman of the board of directors is to be appointed by the general shareholders' meeting or by the board of directors itself. The bylaws may also provide that the board of directors have a deputy chairman.
The bylaws should provide for the frequency of the ordinary meetings of the board of directors, without prejudice to extraordinary meetings according to the actual needs of the relevant corporation or its business.
As a collegial body, all members of the board of directors have the same role, ie, to take part in the meeting of the board of directors and to vote on the matters under analysis. The chairman of the board of directors has additional administrative functions within the board, such as being responsible for calling the meetings of the board, presiding over these meetings, and generally representing the board before the other bodies of the corporation (but not before third parties). Additionally, depending on what the bylaws provide, the chairman may or may not have the casting vote to decide on matters under deadlock. If provided by the bylaws, the deputy chairman may replace the chairman in the general events of absence. Other than that, the deputy chairman acts as an ordinary board member.
The Brazilian Corporations Law determines that the board should have a minimum of three members, but no maximum number is set by law. That said, the regulations in special listing segments of the B3 require listed corporations to have a minimum of five members.
The Brazilian Corporations Law provides for legal requirements for a person to be appointed, elected and installed as a director. In summary, convictions for certain crimes (such as bankruptcy offences, bribery or corruption) and/or declaration of incapacity by the CVM would disqualify a person from holding a position in the board of directors. In addition, holding a management position in a competing entity and other conflicts of interest are also grounds for prohibiting a person from being elected a director, except in those cases in which a specific waiver is granted by the general shareholders' meeting.
Only natural persons may be members of a board of directors or officers. This rule emphasises the personal nature of the role of directors and officers, as well as their corresponding individual duties and responsibilities.
A maximum of a third of the members of the board of directors may be officers of the respective corporation. The bylaws of a corporation may provide for representatives of employees, chosen by the employees, to participate in meetings of the board of directors.
Regulations of the B3 in respect of certain listing segments require publicly traded corporations to have independent members in a number equivalent to at least 20% (but in no event less than two individuals) of the total number of members of the board.
Whenever the election of directors is carried out by the cumulative voting procedure and the holders of common shares or preferred shares exercise the right to appoint a member of the board, the shareholder, or shareholders bound by voting trust, holding more than 50% of voting shares have the right to appoint the same number of members appointed by all remaining shareholders, plus one member, regardless of the number of board members specified in the bylaws.
The election of directors, if the corporation has a board of directors, and officers, if the corporation does not have a board of directors, is typically a matter for the annual general shareholders' meeting. However, as a general rule, the election of a member of management may take place in any general shareholders' meeting. The CVM regulations require a series of preparatory acts in the case of publicly traded corporations for a person to be elected as a director in any given general shareholders' meeting.
The removal of members of the management (that is, of a director, if the corporation has a board of directors, or an officer, if the corporation does not) may be carried out at any general shareholders' meeting. However, in the event that the directors have been elected by a cumulative voting procedure, the removal of any director results in the removal of all the other directors, after which a new election must be held.
There are two basic voting procedures for electing directors: straight-ballot voting and cumulative voting. In the straight-ballot voting procedure, each share carries one vote, and each shareholder votes for one (and only one) whole ballot. Each ballot is a complete slate of members proposed to the board of directors. By voting for a ballot, each shareholder, in effect, votes to fill all seats of the board at once. The persons proposed for the board of directors on the ballot obtaining the majority of votes become the members of the board. The cumulative voting procedure provides that each shareholder has as many votes as the number of shares held multiplied by the number of positions of the board to be filled. Shareholders may accumulate all of their votes and give them to one candidate for a board position; or, alternatively, shareholders may distribute their votes among various candidates. In either case, the candidates accumulating the greatest number of votes are elected. The straight-ballot vote is the standard voting procedure and generally applies unless there is a request for cumulative voting.
As a general rule, shareholders holding shares representing at least 10% of the voting stock are entitled to request the adoption of the cumulative voting system in any given election. However, with respect to publicly held corporations, the minimum shareholding required for the exercise of the right to request the cumulative voting procedure decreases according to the capitalisation of the company, in some cases reaching as low as 5%.
In addition, shareholders holding shares representing at least 15% of the voting stock and shareholders holding preferred non-voting shares or with voting restrictions representing at least 10% of the total capital stock have, in each case, the right to elect one member of the board of directors in a separate election, with no participation of the controlling shareholder. In the event that the foregoing thresholds have not been met, shareholders holding voting stock, non-voting stock and stock with restricted voting may join forces to elect separately one director and the respective alternate director. The same share may not be used in the separate election and in the cumulative voting procedure. For publicly held corporations with a single class of common shares, the minimum shareholding required for the exercise of the right of a separate election is 10% of the capital stock of the company.
When so provided for in the bylaws, the employees of a corporation may choose a representative to sit on the board of directors. This representative is elected by means of a separate election.
As a general rule, for closely held corporations there are no specific rules requiring the appointment of independent managers. In practice, however, the directors and officers do not have full autonomy from the general shareholders' meeting (and the controlling shareholder, as applicable) or its resolutions, considering the hierarchical position of the general shareholders' meeting in the political structure of a corporation and its legitimate political power to direct the functioning of the administrative bodies of the corporation. Nevertheless, from an operational and legal standpoint, the directors preserve their discretion to act according to their convictions and always in compliance with law and in the corporations' interests.
The stock exchange regulations applicable to corporations listed in the 'New Market' (Novo Mercado) segment require that at least 20% (but in no event less than two individuals) of the listed corporations' board members must be independent directors. A director is deemed 'independent' for the purpose of the regulations if she or he is formally independent, meaning that the director is not a party related to the indicating shareholder. These regulations provide that a director will be considered 'independent' if she or he:
With respect to conflicts of interest, directors and officers are subject to certain specific fiduciary duties including a duty of loyalty under which managers may not, among other things:
Moreover, directors and officers are prohibited from taking part in any decisions related to corporate transactions in which that manager has a conflicting interest with the company. Managers are required to inform the board of directors or the officers of the corporation of the existence of the conflicting interest and to register the nature and extent of the interest in the minutes of the meeting of the board of directors or officers.
Pursuant to the Brazilian Corporations law, the duties of directors and officers are generally:
A manager must fulfil her or his or her duties to the company and must carry out her or his or her functions in the interest of the company, always in compliance with her or his or her duties, regardless of any particular interest of the shareholders, or group or class of shareholders, that appointed the manager.
The general shareholders' meeting (and the controlling shareholder, as applicable), as the supreme body of the corporation, can re-examine all acts of the other bodies of the corporation, including the managers. This power of re-examination of the general shareholders' meeting works as a corporate enforcement, including by remediating the breach of the managers' duties and possibly mitigating its effects. Further, there is always the possibility of a judicial remedy, with a lawsuit filed either by the company or a third party that has suffered a direct damage.
As a general rule, a lawsuit against the managers for breach of duties has to be filed by the relevant company which directly suffered the damage, such claim being a corporate claim. Nevertheless, there are some exceptions, the first one being the possibility of the corporate claim being filed by shareholder(s) if the company remains inert in filing such a suit. The second conceptual exception occurs if a third party (which can be a shareholder) suffers a direct damage, such claim being an individual claim (as opposed to corporate claim). In this case, the relevant third party may seek any remedies available, including indemnification. The CVM may also file an administrative procedure against directors and officers of publicly held companies due to the breach of their statutory fiduciary duties or the commission of acts that are not compliant with the company's bylaws. Companies listed in Level 2 and the Novo Mercado segment of B3 are required to provide that arbitration will be the mechanism for dispute resolution, which provision is binding on the shareholders.
Directors may be held liable for damages caused as a result of breaches of their statutory fiduciary duties, as well as damages resulting from acts performed with negligence or wilful misconduct. Violations of applicable laws and regulations (including regulations covering mandatory disclosure, tender offers, conflicts of interest, etc) and of the company's bylaws may bring about claims against the directors and result in their liability. Members of management may not be held personally liable for obligations undertaken on behalf of the company in the ordinary course of business so long as they have acted as required for the careful management of the company.
Each officer performs her or his duties on an individual basis and according to her or his respective assignments, positions, powers and authority. No director or officer will be personally liable for acts or omissions of other officers unless she or he was involved in those acts, negligent in discovering the acts or failed to prevent the acts once she or he became aware of them. Neither will any director or officer be personally liable for an act of the relevant board so long as that director or officer, as the case may be, expressly makes manifest his or her dissent in writing. Indemnity agreements, hold harmless arrangements and bylaws indemnity provisions may be put in place, as may insurance policies (D&O and E&O). Mandatory disclosure requirements apply as discussed below.
Shareholders determine the aggregate or individual total compensation payable to the management (including stock-based compensation and additional benefits offered), taking into consideration in each case the manager's position, professional standing, responsibility undertaken, skills, time devoted to the company and compensation available in the market for a person holding a similar position. If shareholders approve compensation on an aggregate basis, the board of directors may receive the authority to approve its allocation between the directors and officers. A share of the company's profit may be payable to the management if certain statutory requirements are met.
Information regarding compensation must also be disclosed in the 'reference form', which will include information on policies or practices adopted by the company regarding:
Mandatory disclosure also applies to indemnity agreements benefiting management, as well as to any other transaction entered into by members of the management of the company that is a related-party transaction required to be entered into at arm's length.
The relationship between the company and its shareholders is basically governed by statutory laws, internal regulations (contrato social for a sociedade limitada and estatuto social for a sociedade anônima, as mentioned in 1.1 Forms of Corporate/Business Organisations, above) and also by shareholders agreements, if any. The shareholders, together and as a whole, take part in the general shareholders' meeting, and as such the shareholders participate as a body of the company.
Individually, the shareholders have rights and obligations before the company. Several rights of the shareholders are exemplarily referred to in the law on a non-exhaustive basis, such as the rights to:
Shareholders basically have two obligations: to pay in the subscribed shares and to exercise their voting rights in the interest of the company, should the shareholder have voting rights and when effectively exercising such rights.
As mentioned in 1.1 Forms of Corporate/Business Organisations, above, a sociedade limitada is governed by its contrato social which, in turn, provides for management of the company through certain managers indicated therein or otherwise designated by an act of the shareholders of the company. It is common, though not mandatory, that the managers of a sociedade limitada are shareholders. The management of a sociedade limitada can even be delegated to all shareholders in the contrato social. In a sociedade limitada, certain company decisions require the approval of shareholders as a matter of law, and the contrato social may also provide for additional matters that require approval of the shareholders, including matters concerning the day-to-day operations of the business.
In a sociedade anônima, as a general rule shareholders (as such) have no power to, individually, get involved in the management. Nevertheless, the general shareholders' meeting has authority to decide on any and all matters relating to the corporation and is considered the supreme body of a corporation. As such, the general shareholders' meeting may take any measures on behalf of the corporation as it may deem appropriate for the purpose of protecting and developing the corporation, including reviewing the decisions of any other body of the corporation.
As mentioned in 2.1 Corporate Governance Framework, above, the figure of the controlling shareholder is somewhat unique under Brazilian law. Although the controlling shareholder is not itself a body of the corporation, Brazilian law recognises the phenomenon of a controlling shareholder, acknowledges its power in the hierarchical structure of the corporation, and regulates its duties and responsibilities. In practical terms, if there is a controlling shareholder, or if two or more shareholders join forces on a regular basis to exercise control at the shareholders' meetings to such an extent that they are, in effect, the controlling shareholders, the controlling shareholder will, as a general rule, determine the outcome of decisions in respect of matters coming before the shareholders' meeting, in effect making the controlling shareholder the supreme administrator of the corporation. In this manner, the controlling shareholder directs the management of the corporation and makes up a part of its governance structure. Regardless of this, from an operational and legal standpoint, the directors preserve their discretion to act according to their convictions and always in compliance with law.
In a sociedade limitada, shareholders' decisions may be adopted at shareholders' meetings. Or, as in most cases, any such decisions may also be adopted by means of a shareholders' resolution, duly signed by all shareholders, regardless of whether the resolution was adopted at a meeting at which the shareholders were present, or was adopted by circulating the resolution for signatures. A copy of any such minutes or decisions, as applicable, duly authenticated by the managers, must be presented to the Commercial Registry for filing.
A shareholders' meeting must be held at least once a year within the first four months after the closing of the prior fiscal year in order to:
The Civil Code provides for two different types of shareholders' meetings for sociedades limitadas: the assembleia geral and the reunião de sócios. Certain procedures for calling an assembleia geral may be waived if all shareholders attend the assembleia geral or otherwise declare, in writing, that they are aware of the place, date, time and agenda of the relevant assembleia geral. An assembleia geral must be called by means of public announcements published at least three times and no later than eight days prior to the date of the assembleia geral. The assembleia geral will take place on its original scheduled date if shareholders representing at least three quarters of the capital stock are present at the meeting. If no such quorum is achieved, the assembleia geral must be adjourned to a later date, to be determined by the company through publication of a second announcement, at least five days prior to the rescheduled date. The assembleia geral may take place on the rescheduled date with any number of shareholders present.
Sociedades limitadas owned by ten or fewer shareholders may opt to resolve on the matters subject to the decision of the shareholders by means of a reunião de sócios instead of an assembleia geral, should the articles of organisation of the company so provide. The contrato social may contain specific provisions regarding how the calling, voting of proposals and other procedures in connection with the reunião de sócios are to be carried out, and should require less formality and procedures than those of an assembleia geral. If the contrato social is silent, the legal provisions in the Civil Code regarding the assembleia geral will apply to the reunião de sócios.
In a sociedade anônima, the shareholders' decisions are reached at the general shareholders' meetings. There are two kinds of general shareholders' meetings: the annual (ordinary) general meeting, and the extraordinary general meeting. Each year, the shareholders must meet in an annual (ordinary) general shareholders' meeting within the first four months after the close of the prior fiscal year to vote to approve (or not) the financial statements prepared by management, decide on the allocation of the corporation's profits and elect the members of the board of directors (if the corporation has a board of directors) or officers (if the corporation does not have a board of directors), if necessary. An extraordinary shareholders' meeting may be called at any time for the purpose of deciding upon matters relating to the corporate purposes of the corporation or those considered to be convenient to the protection or development of the corporation, including any corporate action that may result in an amendment to the bylaws.
The Brazilian Corporations Law does not authorise resolutions to be passed by simple written consent with no meeting held. A copy of any minutes of the general shareholders' meeting must be presented to the Commercial Registry for filing.
Call notices for shareholders' meetings in a publicly traded corporation must be published at least three times, and the first call must be published, as a general rule, at least 15 days in advance (in a closely held corporation the first call must be published at least eight days in advance). Certain procedures for calling an assembleia geral may be waived if all shareholders attend the assembleia geral or otherwise declare, in writing, that they are aware of the place, date, time and agenda of the relevant assembleia geral.
Shareholders may be represented at a general shareholders' meeting by a proxy appointed as such less than one year before the date of the meeting, who must also be either a lawyer, another shareholder, an officer, a director of the corporation or a financial institution (in case of a publicly traded company); no maximum term is required in case of powers granted under a shareholders' agreement.
In a sociedade anônima, the assembleia geral will take place on its original scheduled date if shareholders representing at least one quarter of the voting capital stock are present at the meeting. However, if the assembleia geral has been called to decide on the amendment of the bylaws, presence of at least two thirds of the voting capital stock is required. In a second call the meeting may be called to order with any number of shareholders present at the meeting.
The basic rights of a shareholder that could serve as basis for a claim against a company are either political rights or economic rights, to:
In the majority of cases in which shareholders are seeking recovery for damages, the common practice of corporate litigation reveals that shareholders customarily seek protection from acts of abuse or violations committed either by another shareholder (frequently the controlling shareholder) or by management, in the event of a violation of legal and statutory duties. A company may appear as a defendant. However, in light of the fact that it is not currently common in Brazil for shareholders to seek remedies against a company, it is often the case that a company may participate in the litigation as an intervening party.
As mentioned in 4.6 Legal Duties of Directors/Officers, above, as managers of a corporation, directors and officers are all subject to the same legal duties:
Shareholders are entitled to hold directors and officers liable for breach of such legal duties. The most common actions filed by shareholders usually allege:
Publicly traded companies must disclose to the market any material acts or facts relevant to their business, as further detailed by the CVM, which regulates the mandatory disclosure obligations pursuant to the spirit of full disclosure set forth in the Brazilian Corporations Law.
Any individual or entity (acting alone, in concert with a third party or representing the same interest) who carries out a material trade involving shares of a company must notify the company immediately after making the trade (with information regarding the person's intention, if any, to interfere in the controlling block or the management of the company, as well as any intention of entering into any shareholders' or voting agreement). A trade is deemed material whenever (and each and every time) it results (individually or in aggregate with other trades) in one crossing a 5% threshold stake in the total outstanding shares of a type or class of shares (either by increasing or decreasing its holding).
Shareholders are also required to comply with disclosure rules in the context of tender offers launched for shares of a publicly traded company. Controlling shareholders are also required to notify the company of any decisions that may impact the price of the company's securities (or impact any decision to buy, sell or hold such securities) and the exercise of other shareholders' rights, such as a transfer of control to a third party.
Publicly traded companies must disclose their annual financial statements, together with the management report, the independent auditor's report (and the opinion of the fiscal council, if active), at least one month prior to the date the annual ordinary shareholders' meeting will take place (required by the Brazilian Corporations Law to take place within four months from the end of the fiscal year).
Listed companies must also disclose their:
Information included in the annual financial statements must also be included in the reference form which publicly traded companies are required to file and keep duly updated with the CVM.
Companies listed in special segments of trading of B3 are required to disclose their financial information both in Portuguese and in English. If listed on the Novo Mercado segment, they are also required to hold a public presentation (either in person, by teleconference or videoconference) of the information disclosed in their quarterly earnings results or financial statements (within five business days of their respective release). If listed on the Level 2 or Level 1 listing segments, they are required to hold at least one annual public meeting with analysts and other third parties to discuss their financial and economic situations, their projects and expectations.
Depending on a company's business activities, whether its fiscal committee is active and whether there are any pro forma financial statements, etc, other specific financial reporting requirements may apply.
Closely held companies are also required to disclose their financial statements by publishing them in printed newspapers as specified by law.
As a general rule, the fact that a shareholders' agreement in respect of a publicly traded company has been executed must be disclosed upon release of a material fact and filed with the CVM (depending on the type of securities listed by the company). A description of such arrangements must also be included in the reference form. No disclosure requirement applies to closely held companies.
As a condition for enforceability against third parties, companies are required to file their financial statements (and also file evidence of their publication), minutes of shareholders' meetings, minutes of meetings of the board of director or officers, meetings of the fiscal council, and any other corporate act. Publicly held companies must also disclose such documents on their respective websites and file them with the CVM. The material so filed is publicly available.
Publicly held companies must appoint external auditors registered with the CVM. Those external auditors must be independent. Accordingly, the external auditors are prohibited from rendering certain services to the company they audit – such as issuing valuation and appraisal reports, reviewing and issuing reports on provisions and technical reserves, etc – and trading, directly or indirectly, in securities issued by the company.
As a general rule, publicly held companies are also required to change their independent external auditors at least every five years. If, however, the company has a permanently activated audit council, the company may continue to use the same external auditors for a period of up to ten years before it is required to make the change. Once a change in auditors has taken place, the company may not reappoint the previous auditors for a period of at least three years. Finally, a publicly held company must disclose information regarding its relationship with the external auditors, such as the amount of fees charged and paid and policies adopted to prevent conflicts of interest.
Unless the company falls within the definition of a 'large enterprise' (based on its gross revenue threshold or on the total amount of its assets) or has a private equity investment fund (FIP) as a shareholder, a closely held company is not required to appoint independent external auditors.
Requirements for the appointment of directors and a listing of their statutory duties are set down in the Brazilian Corporations Law. In general terms, the activation of a fiscal council is not mandatory. That said, companies listed in the Novo Mercado segment must have a fiscal council activated as from the general shareholders' meeting that will approve the financial statements for the fiscal year of 2020.
A publicly traded company may adopt a management risk and internal controls policy, in which case the policy must be publicly disclosed by means of a detailed description included in the reference form. This description will specify the responsibility of each committee, management body or similar structure (and each of their members). If no such policy is adopted, the company must disclose that fact and justify its decision in this regard. Managers must comply with such a policy and make certain that the external auditors are reviewing and reporting their assessment and recommendation concerning the company's internal controls. Managers are required to comment on any recommendation in this regard presented by the external auditors and any action taken to implement any such recommendation or, if the recommendation is not so implemented, specify the reason.