Contributed By Jackson, Etti & Edu
According to the Companies and Allied Matters Act 2020 (CAMA), the principal forms of corporate/business organisation in Nigeria comprise the following:
The principal sources of corporate governance requirements for companies in Nigeria include:
Companies with publicly traded shares are subject to the following requirements.
Corporate governance plays a critical role in today’s corporate landscape, particularly in the formulation of succession policies within companies. Regulators now closely oversee the decision-making processes related to role transitions (see Section 11.2 of the NCCG).
A hot topic when it comes to corporate governance is the management of corporate finances. This constitutes a significant aspect of corporate governance, with public companies obligated to regularly disclose financial statements to uphold financial accountability.
Another emerging area of focus is the integration of ESG principles into corporate governance practices. This reflects a growing commitment among companies to address ESG concerns.
The key requirements for companies in relation to reporting on ESG issues are as follows.
The principal bodies and functions involved in the governance and management of a company are as follows.
The principal decision-making body in a corporate entity is the board of directors. However, certain types of decisions are typically made by particular bodies, as follows.
The processes by which each body makes decisions are as follows.
CAMA and the NCCG provide for a single-structure board of directors. The board of directors comprises executive directors, non-executive directors and independent non-executive directors. Under CAMA, a company is required to have no fewer than two directors ‒ except for small companies, which are permitted to have one director under the single-member company structure. CAMA further qualifies a small company as a company with a turnover of less than NGN120 million and total assets of less than NGN60 million.
For public companies, the Business Facilitation Act 2023 pegs the number of independent non-executive directors at one-third of the total board composition. The board of directors has committees with distinct functions and with reporting lines to the board. The key committees recognised by CAMA and the NCCG are the nomination committee, the risk management committee, and the audit committee. CAMA provides that every committee is required to have statutory audit committee (SAC) composed of two directors and three shareholders’ representatives.
The roles of board members are typically outlined in the company’s board charter. An overview of the roles and responsibilities are as follows.
CAMA and the NCCG help streamline the composition requirements for a company’s board of directors.
According to CAMA, the minimum number of directors expected for every company (apart from small companies) is two, with no maximum number. The articles of association of such a company may fix a maximum number of directors; however, any company whose number of directors falls below two must ‒ within one month of it so falling – appoint new directors. Such company is prohibited from carrying on business after the one-month period has expired, unless such new directors are duly appointed. CAMA further mandates public companies to have at least three independent directors on their boards to bring a high degree of objectivity to the board and to sustain stakeholder trust and confidence.
The NCCG, which aims to build and strengthen corporate transparency, accountability, credibility, integrity and trust, dictates that the effective discharge of the responsibilities of the board of a company and its committees is assured by an appropriate balance of skills and diversity (including experience and gender) without compromising competence, independence and integrity. As such, it provided for further requirements for the composition of a company’s board of directors.
The NCCG recommends that any company’s board should be of sufficient size to effectively undertake and fulfil its business and should assume responsibility for its composition by setting the direction and approving the processes for it to attain the appropriate balance of knowledge, skills, experience, diversity and independence to objectively and effectively discharge its governance role and responsibilities.
Some of the factors required by the board to consider in determining the requisite number of its members include:
Further to the recommendation of the NCCG and provisions of CAMA on the requirement for the composition of the board of a company, the positions of the chair of the board and the managing director(MD)/CEO of the company should always be separate such that no person can combine the two positions.
To avoid conflict of interest, breach of confidentiality, diversion of corporate opportunity, and divulgence of corporate information, it is recommended that in the composition of the board, a company is prohibited from having other members of the boards of competing companies as its board members. The chair of the board is also prohibited from serving as chair or member of any board committee, while the MD/CEO or an executive director should not serve as chair of any board committee either.
The first directors of a company are appointed at incorporation by the promoters of the company, while subsequent appointment is by ordinary resolution of shareholder at the general meeting. However, where there is a casual vacancy arising from the death, retirement, resignation or removal of a director, the board of directors may appoint a new director to fill the vacancy and present such appointment to shareholders at the next general meeting for ratification.
The following persons are disqualified from being directors under the Nigerian law:
Apart from where otherwise provided in the company’s articles of association, at the first annual general meeting (AGM) of the company all the directors are to retire from office and at the AGM in every subsequent year one-third of the directors ‒ or, if their number is not three or a multiple of three, then the number nearest one-third – shall retire from office. The directors to retire in every year are those who have been longest in office since their last election; however, between persons who became directors on the same day, those to retire are (unless they agree among themselves) determined by lot. Directors retiring by rotation can be re-appointed by shareholders.
The process and criteria for appointment and removal of directors would typically be contained in the board charter or policy on board appointment with oversight delegated to the committee responsible for governance and nominations.
Unless provided in the articles of association or board charter, the removal of a director is a statutory process and thus the provisions of CAMA would be applicable as follows.
CAMA and the NCCG have set rules to ensure independence of directors. The Business Facilitation Act stipulates that one-third of the board composition should be independent non-executive directors. The NCCG provides that an independent non-executive director must not possess a shareholding in the company the value of which is material to them such as will impair their independence or in excess of 0.01% of the paid-up capital of the company. Although Section 275(1) of CAMA sets a threshold of not more than 30% equity holding in the company to determine the independence of an independent non-executive director of a public company, companies typically apply the provision of the NCCG in setting the criterion of independence for their independent non-executive directors.
Directors are expected to disclose any form of conflict of interest or potential conflict of interest in the company they serve as director, as recommended by the NCCG. Conflicts of interest include insider dealing, personal interest in transactions with the company, and familiar relationships.
The duties of the directors of a company somehow extend to the officers of the company and are statutorily laced. These duties include:
The directors’ statutory duties as set out in CAMA are in the interest of the company. Essentially, these duties are fiduciary in nature, meaning they must act in good faith and in the best interests of the company. Directors are expected to exercise their powers for a proper purpose and with care, skill and diligence.
As a general rule, a company ‒ rather than its shareholders ‒ can bring a claim against one of its directors for breach of duty, given that the duty is owed by the directors to the company itself. The options available to the company include order of injunction, compensation for damages, and revocation of contract. However, there are instances that entitle a shareholder to enforce a breach of director’s duties and they include:
Other bases for claims or enforcement against directors or officers for breaches of corporate governance requirements in Nigeria are as follows.
The board oversees the remuneration of directors and the company through the committee responsible for nomination, governance and remuneration. The components of non-executive directors’ remuneration would usually include sitting allowance and directors’ fees, which are expected to be presented to shareholders for approval and disclosed in the annual report. Under the NCCG, non-executive directors are prohibited from receiving performance-based compensation.
The remuneration of executive directors would in most companies include annual salary, healthcare, car, housing, travel, telephone allowance, etc, and other performance-based compensation, which would be subject to board approval and disclosed to shareholders. Executive directors are not entitled to receiving sitting allowances and directors’ fees.
The NCCG recommends that the board develops a claw-back policy to recover excess or undeserved rewards (eg, bonuses, incentives, share of profits, stock options, or any performance-based reward) from directors and senior employees.
Failure to comply with the approval process would render the activities of the board void.
Under the NCCG, a company’s remuneration policy as well as the remunerations of all directors are required to be disclosed in the company’s annual report. Companies are also advised to implement a claw-back policy to recover excess or undeserved rewards (eg, bonuses, incentives, share of profits, stock options, or any performance-based reward) from directors and senior employees. The remunerations of directors are required to be presented to shareholders for approval, while the remunerations of the senior managers of the company must also be disclosed.
A shareholder’s relationship with the company in which they hold shares is a contractual one. The relationship between the shareholders and the company is guided by the memorandum and articles of association to the same extent as if they were covenants on the part of the company and each member must observe the provisions.
The shares held by the members give a right of participation in the company on the terms of the articles of association. A shareholder does not have a proprietary interest in the underlying assets of a company; however, they are entitled in proportion to their respective shareholdings to a share of the distributed profits of the company and, on a winding-up, to the surplus assets of the company after the company’s creditors have been repaid in full.
Shareholders are not liable for the acts of the company, except in very limited circumstances when the corporate veil can be pierced, where a company’s limited liability status is set aside, and a shareholder is liable for the company’s acts.
Typically, in a corporate structure, shareholders are not involved in the day-to-day management of the company. This responsibility is reserved for the board of directors as stipulated under the law and in the articles of association. However, there are certain matters that are reserved for shareholders’ approval, which include (but are not limited to) the following:
Shareholder decisions can be made by written resolution or at general meetings, where shareholders discuss the company’s performance and vote on relevant resolutions. There are two types of general meetings:
Unless the company’s constitution provides otherwise, it is possible for a shareholder to appoint a proxy to attend and vote in their place when they are unable to attend a general meeting.
CAMA and the NCCG stipulate that a company must hold an AGM every year, ensuring that not more than 15 months elapse between consecutive general meetings. Exceptions to this rule include single-member companies and small companies, unless expressly stated in the articles of association. Notice of the AGM must be provided at least 21 clear days in advance, unless all who are entitled to attend and vote consent to a shorter notice period. Although the articles of association can extend the notice period, it cannot shorten the notice period. The Business Facilitation Act has introduced the option for virtual or electronic shareholder meetings for public companies.
As a general rule, only a company can bring a claim against any form of breach committed by its directors. However, as highlighted earlier, the law makes available options for shareholders to explore when bringing a claim on behalf of the company against a negligence of a director. The basis of claim for shareholders against the company or directors are:
Shareholders may bring an action in court through, a member’s direct action, personal or representative action, or derivative action.
CAMA introduced the concept of significant control reporting into Nigerian company law. Persons with significant control in any company are now required to disclose to the company the particulars of such control within seven days of acquiring such significant control. Companies, must in turn, notify the CAC within one month of receipt of the information, disclose the information in their annual returns to the CAC, and update their registers of members with the appropriate details.
A significant control arises where a person:
Substantial shareholders in public companies, who either by themselves or by their nominees, hold shares that entitle them to at least 5% of the unrestricted voting rights at any general meeting must notify such companies in writing within 14 days of becoming aware of their substantial shareholder status. A public company is required to notify the CAC of a substantial shareholder within 14 days of receiving notice of such a shareholder.
For improved transparency in the financial dealings of companies, the regulators in Nigeria have set the following mandatory financial reporting requirements for companies.
According to the NCCG, companies must submit their corporate governance report. This report should outline how they have implemented the principles of the NCCG, allowing shareholders to assess their application. Companies must also specify whether they have adhered to the NCCG’s provisions and, if they do not, they are required to provide reasons for non-compliance. The NCCG further stipulates specific details to be covered in the corporate governance statement in the annual report – for example, board structure and composition, directors’ meetings, director remuneration, policy on sustainability, corporate social responsibility, whistle-blowing, and code of conduct.
The filings a company is expected to make include:
The above-listed filings are made publicly available at the SEC and can be inspected by the public upon an application to the SEC.
The filings are required to be submitted within specific timelines provided by the law and non-compliance would result in payment of a penalty, which ‒ depending on the filing – would be a flat fee or daily penalty.
A company is required to appoint an external auditor in connection with its financial statement. However, in line with the ease of doing business and in accordance with CAMA, small companies are exempt from the requirement to appoint auditors.
Although directors are responsible for the preparation of the company accounts in accordance with all relevant law and regulations, auditors report on whether the accounts meet the requirements as asserted by the directors. However, this does not relieve the directors of their responsibilities.
The fundamental principles governing the company–auditor relationship are independence and impartiality. Thus, companies are expected to establish policies on the appointment and independence of auditors, as well as the scope of non-audit work an external auditor can undertake. The tenure of external auditors is limited to ten years, whereas audit partners are expected to be rotated every five years within the tenure.
The board has the ultimate responsibility for the company’s risk management systems in line with the NCCG and is expected to put in place adequate systems, policies and procedures for the identification, measurement, monitoring and control of the risks inherent in its operations. The board’s responsibility for ensuring an adequate risk management system would typically be assigned to the committee responsible for risk and audit with reporting lines to the board.
The risk management function is required to be led by a member of senior management who is a professional with relevant qualifications, competence, objectivity and experience. Meanwhile, the enterprise risk management framework provides guidance on the risk management function.
The board also has oversight on the company’s internal audit function and provides assures and oversees the implementation and effectiveness of the controls established. The objective, authority and responsibility of the internal audit function are expected to be clearly and formally defined in the internal audit charter. The internal audit function can be internal or outsourced to competent firms who report to the committee responsible for the audit.
Some requirements for directors in connection with the management of risk and internal controls are as follows.
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