Contributed By Sołtysiński Kawecki & Szlęzak
The Polish market is open for foreigners who are willing to invest and work hard. The system of legalising residence and employment is quite transparent and does not leave much room for the authorities to make arbitrary decisions. The legalisation processes run quite smoothly although the waiting time for decisions must be taken into account.
Citizens of approximately 60 countries may enter Poland based on a visa-free regime for a period of 90 days within a 180-day period. A significant community of Ukrainians are in a special situation: the stay of Ukrainian citizens who came to Poland due to the outbreak of war is legal, and the employment of such persons only requires notifying the labour office.
MOS 2.0. System
From 27 April 2026, applications for the legalisation of stay must be submitted exclusively online. The passport stamp, obtained after scheduling and attending an appointment at the Employment Office, has been replaced with an electronic certificate confirming the submission of the application.
Changes to the Residence Rules for Ukrainians
On 5 March 2026, a new Act concerning the legal stay and work of Ukrainian citizens entered into force. The legal stay of Ukrainian citizens who are beneficiaries of temporary protection has been extended until 4 March 2027. It also introduces changes to access to the labour market, maintaining in general the possibility for beneficiaries of temporary protection to be employed on the basis of notifications, without time limits under the new framework, while Ukrainian citizens who are not beneficiaries of temporary protection may be employed on the basis of notifications only during a three-year transitional period, after which legal employment will require other forms of work authorisation. Furthermore, the Act introduces the possibility of losing UKR status if a foreign national leaves Poland for more than 30 days. In addition, Ukrainian citizens who are not beneficiaries of temporary protection and whose residence permits expired after 24 February 2022, will benefit from an extension of their lawful stay in Poland until 4 March 2027, allowing them to remain legally in the country despite the expiry of their previous residence permits.
Additionally, from 4 May 2026, Ukrainian citizens are able to apply for a CUKR card via the MOS 2.0 system which grants free access to the labour market and enables business activity. To obtain a CUKR card, the following conditions must be met: (i) holding UKR status on 4 June 2025, (ii) holding UKR status at the time of submitting the application, and (iii) having held UKR status for an uninterrupted period of at least 365 days. Applications for the CUKR card must be submitted exclusively via the MOS 2.0 system; this is why it has not been possible to obtain them so far.
In Poland, a visa is a document legalising entry and stay in Poland, while the work permit is a separate document required to legally work in the country. Visas or other residence titles are obtained by the foreigners themselves. Work permits are sponsor-based, and the foreigner needs an employer to obtain a work permit (if the foreigner is not released from the obligation to have a work permit due to their individual situation, such as being an EU citizen or being a student at a full-time study programme at selected universities in Poland or a graduate from a Polish university).
As a general rule, the issuance of a work permit is not sector-specific. The only exception is a work permit for seasonal work, which is issued only for sectors with significantly higher labour demand during certain periods of the year due to recurring events or types of events subject to seasonal conditions in these subclasses of activity. These sectors are determined by the Council of Ministers through a separate order and include agriculture, forestry, hunting and fishing, catering and accommodation.
From 1 June 2025, fast-track processing of work permits is available for the following.
There are several options for sponsor-based employment in Poland: (i) a work permit for a Polish entity entrusting work to a foreigner; (ii) a work permit to perform a specific function (eg, management board, etc); (iii) a work permit in connection with the posting of a foreigner by a foreign entity to Poland; and (iv) a work permit for seasonal work. The application for these work permits is submitted by the employer. The employee needs to secure the residence title (visa, residence permit, etc) under a separate procedure.
A work permit for a Polish entity entrusting work to a foreigner is a standard work permit obtained for foreigners to work in Poland for an employer conducting an activity in Poland.
A work permit to perform a specific function is obtained for a foreigner appointed to a company’s management board, or who conducts the affairs of a limited partnership or limited joint-stock partnership as a general partner or in connection with the granting of a general power of attorney for a period exceeding a total of six months in any consecutive 12-month period.
A work permit in connection with the posting of a foreigner by a foreign entity to Poland is issued if a foreigner performs work for a foreign employer and is posted in the territory of Poland:
A work permit for seasonal work is available for selected business sectors.
An alternative option is a unified permit for work and stay issued within the context of a procedure initiated by a foreigner (the employee). Either way, the employee needs to have an employer and provide a form completed by the employer.
A simpler procedure is applied for Ukrainian citizens. The employer is required only to notify the competent authority about the entrusting of work to a Ukrainian.
Another simpler and faster procedure is available for nationals of four countries: Armenia, Belarus, Moldova and Ukraine. The employer needs to submit an online declaration on entrusting work to the foreigner. The foreigner can start work only after registration of the declaration by the competent authority, but the registration procedure is usually fast and takes approximately seven business days. The foreigner can work based on this declaration for a maximum of 24 months.
A permanent residence permit in Poland is not issued for work-related purposes but is issued to foreigners who have family connections to Poland (eg, are of Polish origin or have a Polish spouse or a “Pole’s Card”). However, foreigners residing in Poland due to work (economic reasons) may apply for a residence permit as a long-term EU resident.
A residence permit for a long-term EU resident is issued to a foreigner for an undefined term if the foreigner resides in Poland legally and continuously for at least five years immediately prior to submitting the application and meets all the following conditions:
The options for unsponsored work permits are very limited in Poland.
Previously, it was possible to apply for a visa under the Poland.Business Harbour Programme, dedicated to engineers and IT specialists from selected countries including Belarus, Ukraine, Moldova, Georgia, Armenia and Azerbaijan. Poland.Business Harbour visa holders were allowed to work in Poland without obtaining a work permit during the visa’s period of validity. However, the programme has been suspended, and citizens of the above-mentioned countries must legalise their stay and work under the general rules (depending on the rules for a particular nationality), including obtaining a visa via the standard procedure and holding the appropriate title entitling them to work.
In addition, foreigners from certain countries may conduct business activity in Poland as a sole entrepreneur if they obtained a proper residence title. However, additional permits and restrictions may apply to business activity.
There is a possibility to enter Poland only for business purposes if such a business trip does not include performing work. If the business trip to Poland includes work, then a work permit is needed. Entry for business purposes is possible based on a visa-free regime (applies to nationalities that have such a possibility) or based on a business visa issued for such purposes. In the case of inspection, business visitors need to present confirmation of their business meeting schedule or other documents confirming that the purpose of their stay in Poland is not connected with the performance of work.
In practice, the activities (not work performance) potentially permitted by the Polish authorities include meetings, visiting premises, training, planning and negotiations. Every situation should be individually assessed. Further, work permits are required if assignments exceed 30 days; therefore, business activities exceeding 30 calendar days should be conducted under a work permit.
Since 1 December 2025, a new regulation has been in force in Poland updating the cases in which foreign nationals are exempt from the requirement to hold a work permit.
The updated rules include, for example:
Exemptions from a work permit are also available for foreigners posted by a foreign employer to Poland, if they retain permanent residence abroad and their stay in Poland is for a period not exceeding three months in a calendar year, to:
No pre-travel authorisation is needed before travelling to Poland. Currently, foreigners who can enter Poland based on a visa-free regime do not need to complete any additional formalities. The EU plans to start operating the European Travel Information and Authorisation System (ETIAS) in the last quarter of 2026. However, the EES system has been introduced to monitor the duration of short-term stays. It is a new European border management system that enables non-EU nationals entering the EU for a short stay to be registered each time they cross the external borders of the 29 European countries. Introduced gradually from 12 October 2025, the EES has been fully operational since 10 April 2026 at the external borders of the countries using the system.
Remote work in Poland is understood as working from a place chosen by an employee, and accepted by the employer, outside the employer’s premises. A foreigner can work remotely from Poland for a Polish entity, or for a foreign entity, if the foreigner holds a right to work and a right to stay in Poland. Further fiscal and social security obligations may apply. There are no specific remote work regulations or exemptions. In addition, Polish regulations do not provide for a separate work permit dedicated to employees working remotely.
Poland does not have any language requirements that must be met to obtain a visa, work permit or residence permit.
Confirmation of a foreigner’s Polish language knowledge is required when a foreigner applies for (i) residence as a long-term EU resident or (ii) Polish citizenship. In these cases, the foreigner must confirm their Polish language knowledge is at least at the B1 level.
Entry and travel restrictions related to COVID-19 were completely lifted in March 2022. As a rule, medical certificates or vaccinations are not required for visa or residence permit application purposes.
However, foreigners applying for visas at Polish consulates must have health insurance for EUR30,000 covering the costs of hospitalisation in Poland for at least six months. Possessing health insurance is a condition to obtaining a visa. When applying for a temporary residence permit, a foreigner must present (i) documents confirming health insurance (a certificate from the Social Insurance Institution) or (ii) confirmation of private health insurance in the territory of Poland.
To obtain a visa at the Polish consulate allowing a foreigner to work, the foreigner must justify their residency in Poland. If a foreigner applies for a work visa, they will need to produce a work permit that the employer previously obtained. There are several types of work permits available, and slightly different conditions must be met to obtain them.
Work Permit for a Polish Entity Entrusting Work to a Foreigner
For this permit, the following applies:
Work Permit to Perform a Specific Function
This permit is issued for:
The company must demonstrate that it achieved adequate income in the previous year and that it employed at least two employees in the year preceding the application or will meet the foregoing requirements in the future.
Work Permit in Connection With the Posting of a Foreigner by a Foreign Entity to Poland
This permit is issued for:
The posting period must be longer than 30 days, the amount of the foreigner’s remuneration will not be lower than 70% of the current average monthly remuneration in the voivodeship on the day the application is submitted and the foreign entity has to appoint a person residing in the territory of Poland acting on behalf of that entity and authorised to represent it before the provincial governor and other authorities.
Work Permit for Seasonal Work
This permit is issued for seasonal workers. The amount of remuneration, which will be specified in the contract with the foreigner, cannot be lower than the remuneration of employees performing work of a comparable nature.
An employment-based visa is not limited to a specific employer. However, a work permit is subject to such restrictions and is issued for the purpose of working for a specific employer. With this in mind, if a foreigner already has a visa entitling them to work in Poland, such foreigner cannot be hired by a new employer until a new work permit is issued.
Employing a foreigner without obtaining a work permit when the regulations require it beforehand is treated as illegal employment and may result in a fine of up to PLN50,000, at the authorities’ discretion.
Obtaining a foreigner’s criminal record is possible only for professions that legally require it (eg, security agents, teachers and police officers). In other cases, it is not possible.
Generally, during the visa procedure, the foreigner should show proof of sufficient funds for travel to Poland, usually for at least the first month of their stay in the country – eg, a bank statement from the last three months. However, the list of documents needed to obtain a work visa may vary depending on the consulate.
The immigration process differs depending on whether the foreigner’s residence or work is being legalised. As a rule, the proceedings are largely electronic; the MOS 2.0 system has been operational since 27 April 2026. From now on, applications for residence permits will be submitted online. However, it will not eliminate the obligation of the foreigner to visit the immigration office in person to submit a fingerprint.
National visas are issued in Polish consulates abroad. Registration for an appointment is done online, but it is necessary for the foreigner to visit the consulate, apply in person and leave their passport.
The legalisation of work (obtaining a work permit, notification of the start of work by a foreigner) is carried out fully electronically at a national voivodeship office or labour office. The party to this procedure is the employer; the foreigner does not participate in the procedure.
The legalisation of residence (obtaining a residence permit) is partly done electronically. In particular, applications are submitted through MOS 2.0. system. Receipt of the residence card also requires the foreigner’s presence (again, fingerprints are verified).
National visas are issued by Polish consulates abroad; the foreigner applies for a visa in their country of origin or at the consulate serving that country.
The legalisation of work and residence takes place in Poland, and the office’s competence is determined by the foreigner’s place of residence (regarding the legalisation of residence) and the company’s seat (regarding the legalisation of work).
Visa Procedure
As a rule, a visa can be obtained at the Polish consulate in the foreigner’s country of origin. The waiting time for an appointment at the Polish consulate depends on the country in which the foreigner is applying for a visa; it varies from a few weeks to several months.
In some countries, due to the high interest in obtaining a visa, consulates have introduced a lottery system for visa applications. In such cases, the foreigner must first register electronically for the lottery and then participate in it. Once an appointment date has been nominated, the foreigner will be able to submit the visa application at the consulate. The lottery usually takes place once a week and includes the upcoming appointment dates at the consulate. The lottery system is fully electronic.
From 1 June 2025, a major amendment to immigration law introduced priority processing for certain visa applications. Priority processing of visa applications is available to foreigners who will work for employers included in the list of economic activities of significant importance to the national economy, or in an occupation identified on the staff shortage list.
Priority only applies to the processing of the visa application, not to the possibility of getting an appointment faster or skipping the appointment lottery.
After a foreigner submits a set of documents at their appointment, the Polish consulate has, as a rule, 15 days in which to issue a visa. These deadlines are largely respected. Regarding priority entitlement (described in the foregoing), the time limit for issuing a visa will be shorter.
Work Permit
The waiting time for a work permit is, on average, two to four months, depending on the immigration office and the case’s complexity.
Residence Permit
The standard time to issue a residence permit ranges from several months to a year. Processing times vary between different immigration offices and according to the reason for the foreigner’s stay in Poland. Once a complete application for a residence permit is submitted to the immigration office, the foreigner’s stay is considered legal throughout the procedure.
If a foreigner must have a visa to enter Poland, they cannot cross the border before obtaining the document. In addition, if the visit to the consulate is completed successfully, the foreigner leaves their passport at the consulate for the purpose of printing the visa.
Concerning applications for any type of residence permit, the foreigner’s stay in Poland is legal during the entire procedure. The passport stamp, obtained after scheduling and attending an appointment at the Employment Office, has been replaced with an electronic certificate confirming the submission of the application via MOS 2.0 system. The immigration regulations do not provide for restrictions on travel outside Poland after applying for the residence permit, although re-entry into Poland requires possession of a valid visa (if the foreigner’s nationality requires a visa to enter Poland) or another residence title (eg, visa-free travel entitlement). If the foreigner does not have a valid residence title, they should not travel outside Poland during the procedure.
As a result of the immigration law changes that came into force on 1 June 2025, a fast-track system for certain visa applications has been introduced. Priority in processing visa applications may be given to foreigners who intend to take up employment with employers who are engaged in business activities in sectors of key importance to the Polish economy, or to foreigners whose profession is listed on the staff shortage list.
In other cases, the existing rules apply, according to which appointments are scheduled automatically (depending on the staff occupancy of the consulate at a given time) or by lottery for an application submission. In this context, it is necessary to determine the current waiting period for a visit to a particular consulate sufficiently early to have time to collect the necessary documents (including obtaining a work permit). This will help to ensure that the visa application is submitted well in advance so as to allow the foreigner to arrive in Poland on the date planned by the employer.
After obtaining a visa and work permit, the foreigner’s stay and work are legal as long as the visa and permit are valid. A national Type D visa for work is issued for a maximum period of one year, while a Type C Schengen visa for work allows residence for a maximum of 90 days within each 180-day period. A work permit is issued for a maximum period of three years. Please note that the absence of a legal basis for residence (such as the lack of a visa) makes it illegal for a foreigner to work in Poland, even if the work permit is still valid.
If a foreigner plans to stay in Poland and work for a period exceeding the visa’s validity, they must take steps to legalise a further stay. The foreigner has two options in this situation.
Employing a foreigner without legal basis for residence or work in Poland is understood to be illegal employment and may result in a fine of up to PLN50,000, at the authorities’ discretion. In addition, the employer may be prohibited from employing foreigners in the future, and the foreigner may be obliged to return to their country of origin and be banned from entering the Schengen area for up to three years.
The total fee for the procedure of legalising residence and work in Poland includes fees for a visa, a work permit and a temporary residence permit. The type of documents needed to legalise residence and work depends on the foreigner’s nationality.
The visa, work permit and residence permit costs in Poland are as follows.
Please note that the fee amounts are subject to change. Thus, before applying, the current amounts of individual fees should be checked and confirmed.
The regulations do not specify rules as to who should be responsible for covering the costs associated with the foreigner's residence (ie, visa or residence permits). Payment of the visa fees as well as fees related to the foreigner’s further residence in Poland (eg, a temporary residence permit) can be paid by the applicant, the employer or a third party.
The fee for the work permit is covered by the employer as the employer is the party of the procedure. However, there is no prohibition stopping a third party from making the payment. It is not common practice for the employee to pay the fee for work permits.
The authorities take enforcement action against both the foreign employee and the employer if the foreigner's residence or work is illegal.
Illegal employment of a foreigner means employing a foreigner:
The following consequences should be considered in the case of illegal work:
Under applicable law, an employer or person who entrusts a foreigner with illegal work is subject to a fine. Fines range from PLN3,000 to PLN50,000. A foreigner who undertook illegal employment is also subject to a fine (from PLN1,000). The voivod may also decide to revoke the issued work permit or refuse to issue further permits to the employer concerned. A foreigner who illegally performs work may be obliged to leave Poland and receive a ban on re-entry into the country and other Schengen Area countries for a period from one to three years. The employer will be obliged to cover the costs related to the issuance and enforcement of a decision obliging the foreigner to leave Poland if the decision is subject to compulsory enforcement.
In addition, under Criminal Code provisions, whoever enables or facilitates the illegal stay of foreigners in the territory of Poland for financial or personal gain is subject to a penalty of deprivation of liberty of between three months and five years.
The employer is obligated to ensure that the employee has a valid work permit or notification and residence title.
Visa
To obtain an employment-based visa, the foreigner must attach a work permit or a statement on entrusted work (if applicable) to the visa application. Thus, the employer's obligation, whether they sponsor the visa or not, is to obtain a work permit or statement and then send this document to the foreigner.
Residence Permit
To obtain an employment-based residence permit, the foreigner must attach Annex No 1, completed by the employer, to the application for a residence permit. The employer's obligation is to complete and sign two copies of this document.
Work Permit
The employer is obliged to obtain a work permit for the foreigner before the foreigner starts performing work if there are no other grounds for the foreigner to perform work.
In addition, the employer is obligated to:
The employer is also obliged to notify, within seven days, the voivod who issued the work permit, through the system, of the following circumstances:
There is no explicitly formulated procedure for checking a foreigner’s right to work; however, taking into account the regulations governing the residence and work of foreigners and their right to the residence check requirement, as well as the employer’s obligations to collect certain personal data of the foreigner together with the obligation to keep copies of the documents, the employer should:
Next, the employer should verify whether the foreigner can work in Poland without a work permit. If the foreigner is not in the group of persons exempted from this obligation, the employer has to obtain a work permit or register a statement on entrusting work to a foreigner (if applicable).
There are several possible routes to obtain a visa for a foreigner who is a family member of another person residing or about to reside in Poland.
Regarding the visa for a person accompanying a citizen of the EU or Norway, Iceland, Liechtenstein or Switzerland, a family member is considered to be a foreigner who is:
A foreigner who is a family member of another foreigner may apply for a residence permit for the purpose of family reunion, and for a visa to implement this type of residence permit. In this situation, a family member is considered to be a foreigner who is:
While applying for a visa or temporary residence permit to stay in Poland with a family member, the foreigner who works in Poland must have a legal right to reside and work. If the family member can legally reside and work in Poland, their family can apply for a residence permit to stay with them.
A family member who holds a visa to accompany a citizen of an EU country or a residence permit for the purpose of family reunion can work in Poland without a work permit.
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